6-8 Weeks to Autonomous Robots

We train robots in digital worlds before deploying them in yours.
Here's exactly how the process works.

Six-phase deployment process for autonomous robots
PHASE 1

Discovery & Consultation

Week 1 | Duration: 30-60 minutes

Initial Consultation Call

You tell us about your facility, challenges, and goals

We explain how virtual-first deployment works

We discuss realistic timelines and investment

No pressure—honest conversation about fit

What You'll Learn

Whether simulation-first robotics fits your needs
Approximate timeline for your facility
Ballpark investment range
What to expect at each phase

What We Need From You

1- Approximate facility size

2- Current security setup (if any)

3- Primary challenges or goals

4- Ideal timeline and budget range

PHASE 2

Site Assessment & Mapping

Week 1-2 | Duration: Half-day on-site visit

Facility Visit

- Our team visits your location
- We walk through spaces with you
- Take measurements, photos, and notes
- Identify special requirements or challenges

Data Collection

- LiDAR scanning for accurate geometry
- Photogrammetry for visual details
- Floor plans (if available)
- Manual measurements for verification

Requirements Gathering:

- Patrol routes and coverage areas
- Restricted zones and protocols
- Integration points (cameras, access control)
- Language and cultural considerations

What You Receive (1 week later)
Preliminary 3D model preview
Custom deployment proposal
Detailed week-by-week timeline
Fixed-price quote
Timeline
3-5 days on-site, 1 week for documentation
Next Step
Review proposal and decide if you want to proceed (no commitment yet).
PHASE 3

Digital Twin Creation

Week 2-3 | Duration: 1-2 weeks

Building Your Virtual Facility

1- We create a precise 3D model using NVIDIA Omniverse

2- Every room, hallway, door, and obstacle mapped

3- Physics-accurate environment for realistic simulation

4- Visual appearance from photos and measurements

What You Get

- Interactive virtual tour (walk through it yourself)
- Opportunity to request adjustments or corrections
- Approval process before training begins

Technical Details

- USD format (Universal Scene Description)

- Photorealistic rendering with ray tracing

- Physics simulation for accurate robot behavior

- Sensor modeling (LiDAR, cameras)

Quality Assurance

- Accuracy within centimeters for critical features

- All obstacles and zones properly mapped

- Special areas marked (restricted, hazards, etc.)

Your Role

- Review the virtual facility

- Request any changes needed

- Approve before we proceed to training

Timeline

1-2 weeks depending on facility size

Next Step

Once approved, robot training begins in your digital facility.

PHASE 4

Robot Training

Week 3-7 | Duration: 3-5 weeks

Training in Your Digital Facility. The robot "practices" in your virtual facility thousands of times

What the Robot Learns

Navigate your facility (every hallway, room, entrance)
Patrol routes (or adaptive patrolling logic)
Detect anomalies (unusual activities, objects, people)
Avoid obstacles (even if furniture moves)
Interact with people (greetings, responses, directions)
Handle emergencies (what to do, who to alert)

Training Methodology

Reinforcement learning (10M+ training steps)
Patrol routes (or adaptive patrolling logic)
Behavior cloning from demonstrations
Domain randomization (lighting, objects, scenarios)
Sim-to-real transfer validation

Weekly Progress Updates

Demo videos showing robot's progress
Opportunity to request behavior changes
Refinement based on your feedback
Final approval before physical deployment

Technical Infrastructure

NVIDIA Isaac Sim on GPU clusters (AWS/Azure)
Parallel training (1000+ virtual environments)
Automated hyperparameter optimization
Validation against real-world test data

Edge Cases Tested

What if someone blocks the path?
What if a door is unexpectedly closed?
What if multiple people approach at once?
What if lighting conditions change?

All mistakes and edge cases caught in simulation—not in your facility.

Timeline: 3-5 weeks depending on complexity
Next Step: Customization for your specific needs begins.
PHASE 5

Customization & Adaptation

Week 6-7 | Duration: 1-2 weeks

Adapting to Your Context

Language & Communication

Human interaction scripts in your preferred language
Greetings, responses, directions
Professional tone appropriate to your environment
Voice customization (if needed)

Security Protocols

Your specific patrol procedures
Access control integration
Incident response workflows
Escalation procedures

Cultural Adaptation

Local norms and etiquette
Appropriate interaction styles
Sensitivity to cultural context
Region-specific behaviors

System Integration

Connection to existing cameras (ONVIF protocol)
Integration with access control systems
Custom dashboards for your security team
Alert routing to appropriate staff
Mobile app configuration

Final Validation

All behaviors tested in virtual facility
Integration points verified
Performance metrics validated
You approve final configuration

What You Receive

Virtual demo of fully customized robot
Integration test results
Performance validation report
Training materials for your team
Timeline
1-2 weeks
Next Step
Physical robot deployment scheduled.
PHASE 6

Physical Deployment

Week 8 | Duration: 2-3 days

Robot Arrives at Your Facility

Day 01

Facility Visit

- Physical robot delivered to your location
- Hardware inspection and systems check
- Network connectivity configuration (WiFi/5G)
- Charging station installation
- Initial positioning and orientation

Day 02

Integration & Testing

- Integration with existing security systems verified
- Live testing in actual environment
- Fine-tuning based on real-world conditions
- Emergency protocols tested
- Performance validation

Day 03

Team Training & Handoff

Your security team trained on:  
- Dashboard monitoring and controls  
- Manual override procedures  
- Basic troubleshooting  
- Emergency protocols  
- Maintenance requirements
- Live demonstration with your team
- Q&A and hands-on practice
- Official handoff and go-live

What's Included
Fully operational robot (already trained)
Access to monitoring dashboard
Training documentation for your team
24/7 technical support contact
Maintenance schedule and guidelines
First Week Support
- Daily check-ins to ensure smooth operation
- Immediate response to any issues
- Fine-tuning based on real-world performance
- Your feedback incorporated quickly
Timeline
2-3 days for deployment and training
Next Step
Robot begins autonomous operation with ongoing support.
PHASE 7

Ongoing Support & Optimization

After Deployment | Ongoing

Continuous Improvement

Monitoring & Support

24/7 technical support hotline
Real-time performance monitoring
Monthly performance reports
Proactive issue detection and resolution

Monitoring & Support

Software updates (bug fixes, new features)
Behavior refinements based on real-world data
Virtual facility updates if layout changes
Additional training scenarios as needed

How Real-World Data Improves the System

Robot's experiences feed back into simulation
We continuously improve virtual training
Next deployment benefits from lessons learned
Your robot gets smarter over time

Optional Services

Add new patrol routes or behaviors
Train additional robots for expansion
Multi-robot coordination (when ready)
Custom feature development

Support Packages

Basic
Remote support, software updates
Premium
Includes on-site visits, priority response

Monitoring & Support

Peace of mind with 24/7 support
Continuous performance improvements
Adaptability as your needs change
Investment protection through ongoing updates
PHASE 8

Expansion & Scaling

Future | When You're Ready

What's Possible?

Scale Your Automation

- Add more robots to cover additional areas
- Multi-robot coordination for large facilities
- Additional locations (if you have multiple sites)
- New use cases (warehouse, manufacturing, etc.)

Advantages of Scaling with Helpforce?

Your digital twin already exists (reusable)
Training additional robots is faster
Your digital twin already exists (reusable)
Lessons learned from first deployment applied
Volume pricing available for multiple units

Expansion Options

- Same facility, more robots
- Multiple facilities, same configuration
- New facilities, custom training each
- Different use cases (security → logistics)
Timeline

3-4 weeks per additional robot (faster than first)

Complete Timeline Summary
Week 1
Discovery & Site Assessment
Week 2-3
Digital Twin Creation
Week 3-7
Virtual Robot Training
Week 6-7
Customization & Integration
Week 8
Physical Deployment
Ongoing
Support & Optimization
Total
6-8 weeks from consultation to operational robot
Compare to Traditional Robotics:
Traditional
6-12 months on-site calibration
Helpforce
6-8 weeks with pre-validated performance
Why This Process Works?
Simulation-First Advantages
⚡ Faster Deployment
Training happens off-site in parallel—no disruption to your operations.
🎯 Lower Risk
All mistakes caught in simulation before physical deployment.
💰 Predictable Cost
Fixed timeline and cost—no open-ended troubleshooting.
✅ Pre-Validated Performance
You approve everything in simulation before robot arrives.
🔄 Adaptable
Easy to update behaviors or routes via virtual retraining.
📊 Proven Methodology
Same approach used by Tesla, BMW, Amazon for autonomous systems.
Two Robots shaking hand for Partnership
READY TO START?

We're currently accepting projects for Q1-Q2 2026.

Early Partner Benefits:

20-30% discount off standard pricing

Priority deployment scheduling

Direct access to engineering team

Input on product roadmap

Backed by
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